Hensall Co-Op — Exeter, ON

Posted: November 3, 2022
Administrative Assistant – Accounts Payable


Hensall Co-Op — Exeter, ON

Hensall Co-op is seeking a dynamic individual to become an integral member of our team at the Exeter location. The Administrative Assistant – Accounts Payable is responsible for performing the day-to-day processing of accounts payable transactions to ensure finances are maintained in an effective, up to date, and accurate manner.


Job Duties and Responsibilities:

  • Setup and maintain supplier information and records 

  • Stamp supplier invoices with supplier number, entry date, due date, HST amount, department(s), GL-accounts(s), amounts, etc 

  • Calculate expense allocations between departments using pre- determined amounts and/or percentages 

  • Help with the conversion of Accounts Payable processes in a new software 

  • Post/enter accounts payable invoices into TWS and Sage 

  • Gather/organize invoices due for weekly cheque run 

  • Enter and issue manual on-demand cheques, including wire transfers 

  • Ensure all entries are made and assist with month-end close 

  • Copy accounts payable fixed assets for capex file 

  • Sort and file HGL FB’s and verify approvals 

  • Prepare monthly accrual listing for utilities and services 

  • Update AP-type audit entries descriptions and check reasonableness to GL expense accounts 

  • Ensure appropriate payments for suppliers are done in a timely manner in accordance with suppliers’ terms 

  • Review credit balances and collect if necessary 

  • Investigate payment problems 


Job Requirements:

  • Ability to ensure/maintain confidentiality concerning financial files
  • Attention to detail and high level of accuracy in preparing and entering financial information
  • Ability to prioritize tasks to ensure deadlines are met as required
  • High level computer skills including ability to operate computerized accounting software and MS Word, Excel and PowerPoint
  • Solid demonstrated understanding of basic bookkeeping and accounting principles


Required Qualifications:

  • Post-Secondary education in accounting, finance, or business administration program
  • 3+ years of experience in accounting environment
  • Previous experience in an A/P role is an asset


If you are interested in applying, please submit your cover letter and resume through our online portal


Hensall Co-op is committed to employment equity and encourages members of the four designated groups to apply. Accommodation will be made upon request.