Ontario Chicken Farmers — Burlington, ON

Posted: November 3, 2022
Office and Administration Assistant (Part-time)

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Ontario Chicken Farmers — Burlington, ON

Website: https://www.ontariochicken.ca/About-CFO/careers/job-postings/Jobs/Office-Administrative-Assistant

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Chicken Farmers of Ontario’s (CFO) staff-associates are critical to CFO’s success in providing high quality, high impact solutions to Ontario’s chicken farmers, industry value chain stakeholders and Ontario consumers.

The Ontario chicken industry is one of the most successful supply managed industries in the country and accounts for over $3.8 billion in overall economic activity in the province.

CFO has a long-standing strategy of rewarding talent and experience which has been designed to attract, retain and motivate high performers and strategic thinkers. At CFO, staff-associates work collaboratively enjoying competitive wages and benefits while immersed in a sustainable culture that stimulates leadership, accountability, excellence, collaboration and innovation.

CFO is leading positive change and building value as Canada’s premier provider of trusted, family- farmed, safe high-quality chicken. Representing over 1,300 family farmers in the province, CFO is responsible for a growing, profitable and sustainable chicken industry.

The chicken business is growing, and so is Chicken Farmers of Ontario!

Office and Administration Assistant (Part-time)

The Chicken Farmers of Ontario (CFO) Office and Administration Assistant will be required to perform an array of administrative duties including secretarial and receptionist duties.  This role also supports the CFO team to ensure office continuity and board members with meeting support for board meetings, committee, working groups meetings and district community representative meetings.

KEY ACCOUNTABILITIES

1. Office Reception

  • Answer and direct general inquiries both at front reception and through telecommunication sources
  • Process all outgoing mail items, including preparing packages for mail to be couriered
  • Distribute emails, messages and mail to the appropriate staff-associate
  • Prepare visitor name badges
  • Maintain staff contact list

2. Office Administration

  • Order office supplies and kitchen consumables as required
  • Assist in managing facilities maintenance. Point of contact for heating/air conditioning issues
  • Order business cards and name tags as required
  • Oversee maintenance providers while on site ie: repair technicians, Shred-it, Swan Mats etc.
  • Coordinate significant staff associate events, i.e., strategic planning sessions, staff celebrations etc.
  • Monitor and maintain common areas (kitchen, servery, file rooms, reception)
  • Monitor and maintain office equipment, i.e. photocopiers, etc.
  • Conduct farmer phone campaign calls as required

3. Board Support

  • Build relationships with Board, DCR’s and Board Committees and internal and external stakeholders
  • Assist Assistant Board Secretary to coordinate meeting arrangements for all Board & DCR events, inclusive of sourcing location, calendar invitations, room set-up, catering, audio-visual requirements, name badges, on-site support where necessary
  • Liaise with hotels to book meeting rooms, hotel rooms, catering etc.
  • Organize catering for internal meetings
  • Track industry events and provincial AGMs

MINIMUM QUALIFICATIONS

Education: College Diploma in Office or Business Administration
Experience: 2+ years Customer Service or Office Administration

Technical Skills

  • Microsoft Office Suite
  • Adobe Software
  • Video conferencing software ie. Zoom, MS Teams
  • Data entry experience

Competencies 

  • Excellent professional communication (written and interpersonal) skills with “team player” attitude
  • Problem-solver who takes initiative and enjoys interacting with others
  • Ability to balance multiple priorities within deadlines
  • Bilingual in English/French is an asset

CFO’s Commitment to Diversity and Inclusion: 

At CFO, we are committed to diversity and inclusion, reflecting our industry and the communities where we live and work. We work together, unified by our respect for each other, CFO values, and the pursuit of our business strategy. Diversity at CFO is understanding, recognizing, and valuing the differences that make each person unique.

Interested applicants should forward their resume and cover letter to recruiting@ontariochicken.ca.